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Vacancy: Event- and Office Manager at SITE

We're hiring! SITE seeks an Event- & Office Manager with a positive attitude to enhance our office & events. Thrive in an international setting, manage projects, and provide exceptional service. Ready to join our team? Apply now!

The Stockholm Institute of Transition Economics (SITE) is looking for a passionate and proactive Event- and Office Manager with a positive attitude to manage our office and our organisation in terms of hosting events. Are you a service-oriented person who wants to work at a leading international research and policy institute with daily global contacts? The Event and Office Manager will be assigned with planning and managing our office as well as our events, finding and booking venues, negotiating quotes and agreements with suppliers, monitoring project timelines and budgets, welcoming guests, and overseeing the general administrative functions of all activities in the office. You ensure guests and colleagues receive the best possible assistance and information to fulfil SITE’s vision and mission.

The role

The Event and Office Manager will manage our office and events and support our Director, administrative staff, and researchers in daily activities. The role is operational and administrative, which means you are responsible for everything from detailed planning to participating in and leading the operational work before, during and after the event. The responsibilities vary from maintaining a great work environment to keeping the office space functional and dynamic. This includes processing invoices and expense claims and preparing necessary financial documents. As well as handle small meetings and significant events with many guests.

You will be the first point of contact for visitors coming to our Institute. The ideal candidate for this role should have exceptional organizational skills, excellent interpersonal skills, the ability to handle multiple tasks simultaneously and excellent time management skills. Attention to detail, strong communication, and problem-solving skills are also essential for this job in a dynamic environment with varied tasks.

SITE Vacancy