Vacancy: Event and Office manager at SITE
Become our new Event and Office Manager and work in a dynamic environment
The Event and Office manager is responsible for overseeing the general administrative functions and any events or activities in the office. You ensure that guests and colleagues are helped and informed as well as possible. You also provide support to the CEO, administrative staff, and researchers in their daily activities. In short, a versatile job in a dynamic environment with a wide variety of tasks.
Responsibilities include but not limited to:
- Organizing and preparing for meetings and events (rooms, meals, invitations, schedules)
- Meeting and greeting guests, will involve work outside of office hours
- Assisting with travel arrangements
- Managing common spaces and maintain a friendly working environment
- Sorting and distributing incoming and outgoing post
- Maintaining office fire procedures and health and safety
- Managing the office purchase orders and invoices
- Planning kick-offs, Christmas parties and other social activities
- Event Management and Office Management experience
- Attention to detail and problem-solving skills
- Excellent time management skills and ability to multi-task and prioritize work
- Strong organizational and planning skills
- Ability to organize conferences and deliver events
- Full professional proficiency in English and Swedish
- Excellent written and verbal communication skills
- A good team player that helps out where needed in a small organization
- Knowledge of other languages used in the region we work with is valued such as Russian, Ukrainian, Georgian, and Polish
- Proficiency in MS Office (MS Word, MS Excel, and MS Outlook in particular)
- Administrative assistant experience
- Basic knowledge of accounting routines is also valued
This is a temporary position for approximately 9 –12 months. Can be full-time or part-time employment. We apply an ongoing selection, so submit your application today!
SITE is an independent research institute at the Stockholm School of Economics (SSE) and was set up in 1989 to focus on economic developments in the Soviet Union but has since then evolved to cover a wider range of countries and topics that are relevant for (former) transition countries.
We serve as a bridge between the academic community and policy makers, covering a wide range of research areas including transition economics, gender, development, energy, corruption and more. To promote communication and the sharing of ideas we regularly organize policy-oriented conferences and seminars.
Does this sound like a perfect job for you?
Photo by Juliana Wolf Garcindo